The smart document system that manages your paper for you.
The easiest way for small businesses to collect, organize, and find documents without compromising on your security.
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Small businesses trust Scan123
The document management system that works for you
Reduce the time you spend on document management by more than 75% per day.
Powerful search capabilities
No more chasing down files. Find any file, any time, from any department or office location in seconds.
Safe & secure
Scan123 is both HIPPA and SOC2-compliant, ensuring your data is safe and secure.
E-signing solution
Easily request E-signatures on any doc anytime, anywhere! Keep track of signatures in real-time, so you never miss a beat.
OCR-based paper scanning
Scan and file paper documents into the exact cloud folders where they belong based on information on the document.
Automated document retention
With Scan123 you can customize retention schedules, making it easy to comply with regulations. Streamlining information governance allows you to minimize risk, ensure compliance, and maintain team productivity.
Permission-based file sharing
Stay in control of who accesses your confidential information. Secure your sensitive documents and comply with regulations.
Customizable reporting
From identifying missing sequential documents to exclusive access for auditors, Scan123 is the cheat sheet to ace your next audit.
No "hostage data"
You own your data, and have the ability to migrate or download all data at any time.
US-based support team
100% of our customer support team is US-based and able to answer your most technical questions.
Streamline high-volume scans with VelocityFileTM
Scan123's VelocityFileTM upgrade scans and organizes documents in bulk. Easily sync documents with your dealer management system (DMS) to enhance document search and retrieval.
8x faster
Batch scan and upload documents directly to any Scan123 virtual filing cabinet.
Automate data entry
Optical character recognition (OCR) identifies reference numbers and digitally sorts documents without manual data entry.
Enhance search
Search for any text from your scanned documents or imported meta-data from your DMS to retrieve documents quickly.
| Google Drive One Drive Sync pCloud Box | DocuSign SignNow PandaDoc JotForm |  |
|
|---|---|---|---|
| Document Security | ✔️ | ❌ | |
| HIPAA Compliance | Upgrade required | ❌ | |
| Time coded audit trail | ❌ | ✔️ | |
| Mobile-responsive signing | ❌ | ✔️ | |
| US-Based support Team | ✔️ | ✔️ | |
| Unlimited Users | ❌ | Upgrade required | |
| Unlimited Lifetime Storage | ❌ | Upgrade required | |
| Real-time Status tracking | ❌ | ✔️ | |
| Human Chat, Email & Video Support | ❌ | Upgrade required | |
| Batch Scanning | ❌ | ❌ | |
| OCR Scanning | ❌ | ✔️ | |
| Unlimited document sends | ❌ | ❌ |
The Scan123 guarantee
The Scan123 guarantee means ZERO risk for your business and your bottom line.
Peace of mind
Top-notch security, open formats, and DMS-independent means your documents will always be safe and accessible.
No hostage data, ever
At your request we will provide a full backup of all your stored files.
60-day no hassle refund
If we don't meet your needs within 60 days of signing, we'll tear up your contract and give you a full refund.
Unlimited lifetime support
Have questions? No problem. Unlimited lifetime support from our US-based support team is included as a part of every scanning plan. Call or email us anytime and we’ll work with you to resolve any issues you are experiencing.