Trucking & Equipment
Access any document in seconds
Scan123 is the secure document management solution that enables all departments in any location to instantly find important files with the click of a button. By capturing your paper files, PDFs, and photos into Scan123, you can secure all your business-critical documents from service, leasing, rentals and F&I while you save money.
Ditch your filing cabinets for good!
Like all equipment dealers in trucking, agriculture and construction, you generate a lot of paper that gets filed in cabinets for years to come. All this paper takes up staff time, space and costs you money to buy it and store it. Now, it’s easy to go digital without disrupting the process your team already knows. Reduce your paper and storage costs, secure your business records and go green in just a couple of hours.
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I honestly don’t know how we operated before Scan123. We generate over a thousand documents every month. Before Scan123 we stored them all in filing cabinets which was a total nightmare. Now we can search for any document instantly.
Sam Barnard
Service Director, Lassen Chevrolet-Toyota
Scan all of your important documents, no restrictions
Use Scan123 to capture and organize all of your important documents. Sales receipts, invoices, title and lease applications, warranty claims, parts orders, repair orders, employee records, insurance documents, you name it, Scan123 can handle it. All scanned files are full color, high resolution PDFs and can act as a legal document.
Share documents with team members or customers
Once files are stored in Scan123 they can be easily shared internally with team members, or externally with outside companies like accountants, manufacturers and suppliers. Simply grant access to a digital file cabinet using Scan123’s permissions settings and revoke it at any time.
Eliminate Office Expenses
Scan123 saves your business time and money! By creating a digital document repository, your business will dramatically reduce printing, mailing, and storage costs. You will also be able to create new streamlined processes so you will no longer need to budget extra dollars towards payroll.
Easily comply with record retention laws
Most states require you to store information on customers for years. With Scan123, you can store that mountain of paperwork in the cloud rather than in a room full of file cabinets, and you can find the records you need in seconds. If you sell your business, all of your records can be passed to the new owner in minutes, or downloaded as PDFs or other standard file types.
Share data with your DMS
Scan123 connects to all major DMS providers and supercharges your scanning and document management capabilities. You can even automatically label your files with data already in your DMS and eliminate data entry! Plus Scan123 never holds your data hostage. At your request we will provide a full backup of all your stored files, free of charge.
Access documents from anywhere in seconds
What happens when you need a critical document but you’re working from home or are at another dealer location? With Scan123 you can quickly and easily search by RO#, stock#, deal#, VIN, or customer name and find any file in seconds, from any device, even your phone!
Compatible with all major DMS providers
Getting started is as easy as 1, 2, 3
1
Set up your service
Meet virtually with our customer team to get set up (it only takes an hour).
2
Create your cabinets
Create digital cabinets to house your critical documents. Each cabinet is permission-based and can be shared with specific people.
3
Start adding documents
Add and organize documents to your digital cabinets and find them with the click of a button.
60-day guarantee
We guarantee your complete satisfaction. If for any reason you are unhappy with Scan123, we will give you a full refund, no questions asked.
No IT team? No problem
The Scan123 support team will help you set up your service, create your digital cabinets, and walk you through the platform. If you ever have questions you can call, email, or chat with us and we’ll work with you to solve your needs quickly.
Scan123 is really easy to manage and easy for our employees to use. Instead of running upstairs to the file room we can just type in a search and file documents instantly.
Amber Hayward Hill
Conntroller, Ocean Crest BuickScan123 is the fast, easy, secure way to manage critical business documents
Schedule 15 minutes with one of our team members to learn how Scan123 can help you secure your files and find documents in seconds.
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